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2011-10-18: Board Meeting Minutes
VIRGIN VALLEY WATER DISTRICT REGULAR BOARD MEETING
VIRGIN VALLEY WATER DISTRICT OFFICE
OCTOBER 18, 2011
Minutes of a Regular Board Meeting of the Virgin Valley Water District Board held on October 18, 2011, at the Virgin Valley Water District Office at 5:00 p.m. Attending were President Karl Gustaveson, Vice-President Mark McEwen and Board Members Ted Miller and Sandra Ramaker. Secretary-Treasurer Kenyon Leavitt and General Manager Ken Rock were not present. Also present were District Hydrologist Aaron Bunker, District Accountant Wesley Smith, District Administrative Assistant Mary Johnson taking minutes and other interested parties of agenda items.
• President Karl Gustaveson called the meeting to order at 5:00 p.m.
• Mark McEwen offered a Prayer
• Karl Gustaveson led the pledge.
• Public Comment – John Willis with the City of Mesquite and the VRHCRP coordinator stated that he had public comment regarding the mitigation fee and was here to offer his assistance to the Board to answer any questions and to encourage them to move forward and pass the mitigation fee.
• Board Comments - None
• President of Board Comments - None
CONSENT AGENDA:
Sandra Ramaker requested that item #4 be removed from the consent agenda and discussed separately.
Mark McEwen made a motion to approve the agenda and consent agenda as listed below with item #4 being removed and discussed separately. Ted Miller seconded this motion and it was unanimously carried. 4-0
1. For Possible Action - Approve Agenda – item #4 removed from consent agenda
2. For Possible Action – Approve Minutes from 9/2/11 Work Session
3. For Possible Action – Approve Minutes from 10/4/11 Regular Meeting
** End of Consent Agenda**
4. For Possible Action – Approve Bills Paid since last public meeting
Sandra questioned the check written to Draper, Gleave and asked if we anywhere near being completed from receiving billing from them. Wes Smith advised that this amount was for audit work completed in August, but the check was not written until October.
Sandra Ramaker made a motion to approve item #4 ($433,618.00). Ted Miller seconded the motion and it was unanimously carried. 4-0
5. For Presentation, Discussion & for Possible Action – Presentation by VVWD Accountant of the newly formatted accounting statements and consideration to approve Financial Statement for August 2011
Wes Smith stated that this presentation, “Accounting for Non-Accountants” was one that Ken had put together, but since he was on vacation, Wes would fill in. Wes began by stating that accounting is dictated by GAP, General Accounting Principles, and governmental accounting standards and accountants must conform to these standards so there is uniformity within the country of how things are done. Wes reviewed the new format stating that the income statement will show the most current month’s income and expenses; year to date income and expenses; fiscal year budget; money over/under budget; percent of budget used; and the net income as a bottom line.
Sandra Ramaker made a motion to approve the presentation by VVWD Accountant of the newly formatted accounting statements as presented and the Financial Statement for August 2011. Ted Miller seconded this motion and it was unanimously carried. 4-0
6. Hydrologist’s Report
Aaron had not included a written report due to the fact that he was out in the field retrieving data from the rain gauges at different sites. They were able to access all the sites by ATV and hiking; and without the use of a helicopter. He feels they will be able to save the District money without having to use a helicopter. Aaron and Ken will have a presentation at the next meeting regarding these trips to the rain gauges.
Aaron also stated that he would begin new quarterly sampling this week and that Ken had also asked him to take water samples at some of the springs where the District has water rights.
Aaron further stated that he had been working with NDEP in order to receive a completed groundwater discharge permit, since the District currently only has a temporary permit.
7. General Manager’s Report
Ken had included a written report, but is on vacation and not present. A question from the public was asked about the Bunkerville Diversion washing out and she thought that it had already washed out. Aaron responded by stating that it did wash out in December of last year and a temporary dyke had been put in that could handle flows up to 1,000 cfs, but with the last rain, this temporary diversion was also washed out. Aaron further stated that this temporary dyke has been replaced.
8. Public Comment
There was no public comment at this time.
9. Adjournment
President Karl Gustaveson adjourned the meeting at 5:25 p.m.
NOTE): The minutes of this meeting have been tape-recorded and will remain on file in the District office for a one-year period for public examination.