VIRGIN VALLEY WATER DISTRICT REGULAR BOARD MEETING
VIRGIN VALLEY WATER DISTRICT OFFICE
JULY 5, 2011

Minutes of a Regular Board Meeting of the Virgin Valley Water District Board held on July 5, 2011, at the Virgin Valley Water District Office at 5:00 p.m.  Attending were President Karl Gustaveson, and Board Members Ted Miller and Sandra Ramaker.  Vice-President Mark McEwen and Secretary-Treasurer Kenyon Leavitt were not present.  Also present were District General Manager Ken Rock, District Legal Counsel Eric Wilbanks arriving at 5:09 p.m. and leaving when Bo Bingham arrived at 5:25 p.m., District Hydrologist Aaron Bunker, District Accountant Wesley Smith, District Administrative Assistant Mary Johnson taking minutes and other interested parties of agenda items.   

President Karl Gustaveson called the meeting to order at 5:00 p.m.

Karl Gustaveson offered a Prayer and Ted Miller led the pledge.

Public Comment – There was no public comment at this time.

Discussion: Board Comments - None
                    President of Board Comments - None

CONSENT AGENDA:

Ted Miller made a motion to approve the consent agenda as listed below.  Sandra Ramaker seconded this motion and it was unanimously carried.  3-0

1. Discussion & Action - Approve Agenda

2. Discussion & Action – Approve Minutes from 6/21/11 Regular Board Meeting

3. Discussion & Action – Approve Bills Paid - $307,372.58

** End of Consent Agenda**

4. Discussion & Possible Action – Consideration to approve a written Easement Agreement between the Virgin Valley Water District (VVWD) and R & R Properties, LLC (R&R) for R&R to grant VVWD an easement for VVWD’s ingress/egress and waterlines across, under, and through certain real property owned by R&R and to authorize execution of a conflict waiver for VVWD’s legal counsel, Bingham & Snow, LLP, to draft the Easement Agreement based on prior representation of R&R.  Agenda item requested by Robert Bunker, a representative of R & R Properties, LLC.

This Easement Agreement would allow the District access over, across, through and under the property for ingress and egress of vehicular traffic, for the installation and maintenance of utilities to and from the Surface Well, and for pipelines and waterlines for the conveyance of water to and from the Surface Well.  With this easement, R&R would be granted one connection to VVWD’s secondary water system in and for the community of Bunkerville livestock watering, but not for land irrigation.  This connection shall continue perpetually and R&R shall not be required to pay the monthly water service charges for this connection so long as the easement remains on the property.  The District will also be responsible for the maintenance of the road as long as the easement remains on the property.

The District has been using this roadway through a verbal agreement, but now it will be in writing and filed accordingly.

Ted Miller made a motion to approve the written Easement Agreement between the Virgin Valley Water District and R & R Properties, LLC along with all staff recommendations.  Sandra Ramaker seconded this motion and it was unanimously carried.  3-0

5. Discussion & Possible Action – Consideration to Award Contract and Notice to Proceed to the lowest responsible bidder in the best interest of the Virgin Valley Water District for the full project scope from the bids submitted on June 23, 2011 entitled Mesquite Heights 24” Butterfly Valve, Canyon Crest 10” PRV, Horizon Boulevard 10” PRV and 20” HDPE Flush Line System

This project went out to bid and the District received three bids:  Eagle View Contractors for $167,318; Mesquite General Contracting, Inc. for $140,725.35; and Trade West Construction, Inc. for $126,060.00.

The project was broken out in four smaller, independent projects and the board could have chosen to pursue all, one, or any combination, but with the total being so reasonable, Ken recommends that Trade West Construction be awarded the bid for the full project.  The project was bid with prevailing wages since all four projects together totaled over $100,000 and was assigned a Labor Commission Project Identifying Number of CL-2011-321.

Eric Wilbanks asked a couple questions for clarification regarding publication since it was over $100,000 and stated that it must go to lowest responsible bidder per NRS 238.

Sandra Ramaker made a motion to award Contract and Notice to Proceed for the full project scope for Mesquite Heights 24” Butterfly Valve, Canyon Crest 10” PRV, Horizon Boulevard 10” PRV and 20” HDPE Flush Line System to Trade West Construction, Inc. for $126,060.00  Ted Miller seconded the motion and it was unanimously carried.  3-0

6. Discussion & Possible Action – Consideration to approve Task Order 11-4 for a not-to-exceed amount of $10,000 under the general service agreement between VVWD and Bowen Collins & Associates (BCA) to allow BCA to continue support services for the five treatment plants SCADA and PLC systems on an as-needed basis.

Ken stated that this would allow BCA to offer technical support and system configuration support for SCADA software and hardware at the Arsenic Treatment Plant facilities as needed. This would also include installation of software updates, troubleshooting of plant communications,
and Process Logic Control modifications to allow for system adjustment based on treatment needs.  Compensation shall be on an hourly basis not to exceed $10,000 without board authorization.

Mike Chandler was present from BCA to answer any questions and explained a couple items that were outside their scope of service that requires assistance.

Sandra Ramaker made a motion to approve Task Order 11-4 for a not-to-exceed amount of $10,000 under the general service agreement between VVWD and Bowen Collins & Associates to allow BCA to continue support services for the five treatment plants SCADA and PLC systems on an as-needed basis.  Ted Miller seconded this motion and it was unanimously carried.  3-0

7. Discussion & Possible Action – Consideration to approve Task Order 11-5 with BCA for a not-to-exceed amount of $21,000 for engineering design and specifications for replacement of the force main from Well #2 and rehabilitation of that well.

This project would consist of the design of 2,400 feet of 8-inch PVC pipe connecting Well #2 in Bunkerville to Riverside Road.  Design services also include the design of a booster pump capable of conveying water from the well to the Decker Tank, if desired.

Ken stated that after discussion with Mike Chandler and Aaron Bunker that most of the rehab work can be done in-house.

Ted Miller made a motion to approve Task Order 11-5 with Bowen Collins & Associates for a not-to-exceed amount of $21,000 for engineering design and specifications for replacement of the force main from Well #2 and rehabilitation of that well.  Sandra Ramaker seconded the motion and it was unanimously carried.  3-0

8. Hydrologist’s Report

Aaron had included a written report and also included a letter he drafted clarifying the First Right of Refusal Fee from the lease of irrigation shares.  This letter has resolved all the concerns mentioned.  Aaron also stated that two lease agreements have been signed; one from Wolf Creek Golf Course and the other from Conestoga Golf Course.

Aaron mentioned that the LCWD has offered an invitation to tour the Tule Desert and their facilities on the 7th of this month.

Aaron also stated that the lease extensions with SNWA have been forwarded and confirmation of their receipt was received today.

9.  General Manager’s Report

Ken had included a written report and reviewed the items with the Board.  Ken also stated that he was working on access issues regarding the Secondary well and reservoir in Bunkerville and would be getting bids for road base and grading and would then bring back to the Board for approval.

Ken will be meeting with Trade West Construction tomorrow so the paperwork could be signed for the bid that was awarded to them earlier on the agenda.

Ken has met with Ryan Wheeler from Forsgren to discuss aspects involving their report on the future of a Secondary water system in our service area and a draft report should be submitted this month with Forsgren returning in August with the final report to the Board.

Ken also mentioned that he and Aaron had met with John Lonetti and that Mr. Lonetti would like to lease all shares available, but that all BIC and MIC shares were committed at this time.

10. Public Comment

There was no public comment at this time.

11. Adjournment

President Karl Gustaveson adjourned the meeting at 5:37 p.m.
 

NOTE): The minutes of this meeting have been tape-recorded and will remain on file in the District office for a one-year period for public examination.

•  Board Meeting Minutes: 2011-07-05 (.pdf 26.K)