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2011-04-25: Special Board Meeting Minutes
VIRGIN VALLEY WATER DISTRICT SPECIAL BOARD MEETING
VIRGIN VALLEY WATER DISTRICT OFFICE
APRIL 25, 2011
Minutes of a Special Board Meeting of the Virgin Valley Water District Board held on April 25, 2011, at the Virgin Valley Water District Office at 5:00 p.m. Attending were President Karl Gustaveson, Vice-President Mark McEwen, Secretary Treasurer Kenyon Leavitt, and Board Members Ted Miller and Sandra Ramaker. General Manager Kenneth Rock was not present. Also present were District Legal Counsel Bo Bingham, District Hydrologist Aaron Bunker, Administrative Assistant Mary Johnson taking minutes and other interested parties of agenda items.
President Karl Gustaveson called the meeting to order at 5:00 p.m.
Kenyon Leavitt offered a Prayer and Sandra Ramaker led the pledge.
Public Comment – There was no public comment at this time.
Discussion: Board Comments - None
President of Board Comments – Karl stated that this item was not on the agenda but wanted to explain to the press and public that on Thursday evening we had a 14” main waterline break on Pioneer Boulevard by Sienna Subdivision. The District went out under the emergency clause to bid and received five (5) bids with Legacy Construction awarded the emergency repair for $12,967.50 this morning when the bids were opened at 10:00 a.m.
Bo stated that this was actually under the statutory $25,000 per NRS, and that this would be ratified at the next regular meeting
AGENDA:
1. Discussion & Action - Approve Agenda
Kenyon Leavitt made a motion to approve the agenda as posted. Ted Miller seconded this motion and it was unanimously carried. 5-0
2. Discussion & Possible Action – Consideration to approve Forsgren Associates, Inc. to complete application with the Bureau of Reclamation (BOR) for Funding Opportunity Announcement No. R11SF80356 on behalf of the VVWD for Water SMART: System Optimization Review Grants for FY 2011 that must be submitted by April 27, 2011
Karl stated that this could have been pulled, but wanted Aaron to give the background information so that the public would understand the decision for not going forward.
Aaron Bunker reported that after the Board’s last meeting, Forsgren called BOR and inquired into the probability of the Water District being able to be awarded this grant under the current scope. Aaron also reported that Wes Smith, District Accountant, had reviewed the grant and the check list to qualify to submit and the District did not meet all the requirements. Aaron mentioned that we were informed that there were other grant opportunities available that the District would be more qualified for.
Ryan Wheeler with Forsgren Associates recapped what happened since last Tuesday’s meeting and that he had conversation with the Denver BOR office and explained the goals and desires of the District’s General Manager. Ryan stated that it was a frank conversation and that he was informed that the District’s project did not align with their grant application. The BOR grant is more for current infrastructure and not future infrastructure. The District could still apply, but with all the variables, it wouldn’t work out in the end.
Ryan also touched on other grants that Pam Adams of BOR mentioned which included an ACOE 75/25 split, Water & Energy Grant, Rural Water Supply Grant and a Basin Studies Grant.
The item died for a lack of a motion.
3. Discussion & Possible Action – Consideration to put contract between Forsgren Associates, Inc. and VVWD dated March 1, 2011 entitled Feasibility Study on “hold” until application with BOR is either approved or denied
As in the previous item, this would be putting the current contract on hold for the BOR grant which is not going to be possible, so this study should just go forward as previously approved.
The item died for a lack of a motion.
4. Discussion & Possible Action – Consideration to approve an Interim General Manager while District General Manager, Kenneth Rock, is on medical leave
Karl Gustaveson stated that he had spoke with the department heads, Pete and Aaron on Friday and asked their opinion on what they would like to see, and the consensus was that everyone just needed to continue doing their jobs with pertinent information received by the department heads being provided to the Board via Aaron or Mary. Karl further stated that Pete did not really want to be put back in the position, but if required, he would.
There was further discussion regarding responsibility of decisions and the period of time Ken would be out. Bo read from the by-laws where the District has the ability to appoint an assistant general manager and it was discussed to look into this for the future.
The item died for a lack of a motion.
5. Public Comment – There was no public comment at this time.
6. Adjournment
President Karl Gustaveson adjourned the meeting at 5:26 p.m.
NOTE): The minutes of this meeting have been tape-recorded and will remain on file in the District office for a one-year period for public examination.