VIRGIN VALLEY WATER DISTRICT
BOARD OF DIRECTORS
WORK SESSION
VIRGIN VALLEY WATER DISTRICT OFFICE
JANUARY 20, 2011

Minutes of a Work Session of the Virgin Valley Water District Board held on January 20, 2011, at the Virgin Valley Water District Office at 9:00 a.m. Attending were President Karl Gustaveson, Vice-President Mark McEwen, Secretary-Treasurer Kenyon Leavitt and Board Members Ted Miller and Sandra Ramaker. Also present was Kenneth Rock General Manager, Eric Wilbanks District Counsel arriving at noon and Mary Johnson taking minutes and other interested parties of agenda items.

President Karl Gustaveson called the meeting to order at 9:04 a.m.

Mark McEwen offered a Prayer and Ted Miller led the pledge.

Public Comment: Robert Fuller, CFO of Wolfcreek and Randy Tickner with Oasis Golf Course both commented that they would like to see longer lease agreements for irrigation water with the golf courses than the current one year lease period.
Richard Olsen with Advanced Construction commented on the transferring of water meters.

Tim Hacker, City Manager, stated that he would like to applaud the Board in their getting back to the policies and procedures of the District and getting them in order. Tim also thought the meeting with the golf industry and secondary water was going to be February 9th.

ITEM#:

1. Discussion & Possible Action – Review of District’s Operating Rules, Regulations & Rates with the Board and staff and consideration of amendments, corrections, additions, deletions, modifications and comments to such Operating Rules, Regulations & Rates

The Board began at the beginning stating that Ordinance III and Ordinance IV would need to be inserted into the rules when completed. The Board reviewed and made amendments to Section V, and after Eric Wilbanks arrived, it was determined to eliminate the Development Agreement form from the Rules & Regulations, but to insert it in a heading in another section stating that this form must be completed, etc.
Under section VI-2 Installation of Meters, verbiage enabling the transfer of meters drafted by legal counsel is to be inserted as section VI-3, and section numbering thereafter will be adjusted.

Throughout the policy, all mention of exact fees to be charged will be removed and a statement that all fees/charges/costs, etc. will be charged per the District fee schedule as established by the District will be inserted.

Under the section VI-5 Temporary Construction Water Service, the rules for usage will be eliminated. This form is distributed to users of construction water before a meter is connected.

Under the section for a Request for a Will Serve letter and throughout the entire policy, corrections were made to spelling, grammar and punctuation. The plan check fees will be removed from section VI and put on the fee schedule.

Under section VII-4, in lieu of a heading of Installment Payments, it should be changed to Payment Arrangements along with language fitting.

Under section VII-5 Illegal Restoration of Service, a final sentence is to be added that states ‘Appropriate legal action may be taken.'

The new section VII-8 Liens will be added with verbiage supplied by legal counsel.
Under section VIII, VIII-1 will be removed and the remaining headings will be re-numbered. Under Application for Services, #c a period will be inserted after the word location(s) with the remaining verbiage being removed. Item #d will also be removed and under item #e (to be d) will have the word ‘owner’ inserted as the second word of this paragraph.

In this same section under District’s Responsibility and Liability, #a will be removed with the remaining items being re-numbered. The new item #a, shall read that ‘The District shall install its meter at or near the property line, or in some other location mutually agreed upon’; with another sentence added, ‘Access and easements to the meter will be provided to the District.’ In the new item #b, ‘closely grouped and each’ shall be eliminated.

Under section VIII-4 Consumer’s Responsibility, item #g, should be corrected to read in accordance with the District’s ‘Specifications’ in lieu of Rules and Regulations. Item #j in this same section shall be inserted as the last sentence of item #i, with the remaining to be re-numbered. In the new item #k, after the first sentence ending in the word meter, ‘or backflow device, as the case may be,’ shall be inserted. In item #m (new #l), the word ‘shall’ will remain and ‘short pipe extension’ shall be inserted to explain what a ‘pigtail’ is and the last sentence shall be removed.

In section VIII-5 Access to Premises, item #a, agents of the District shall have access ‘as necessary’ will replace ‘access at all reasonable hours’. Item #b shall be corrected to read ‘The District shall have a perpetual easement and right-of-way across any property owned or controlled by the consumer for the District water facilities and lines.'

Under section VIII-6 Change of Occupancy, item #a, shall be changed from ’24 hours’ to ‘2 business days’.

Section VIII-11 is being completely removed.

The Board began discussing Section IX, Lease of Irrigation Shares and it was determined that this be brought back at the District’s next board meeting for review and possible action. It was also discussed that these Rules & Regulations be brought back to the Board at their February 15th meeting for adoption.

2. Discussion & Possible Action – Review of District’s Administrative Policy, Rules and Procedures Manual with the Board and staff and consideration of amendments, corrections, additions, deletions, modifications and comments to such Administrative Policy, Rules and procedures Manual.

It was determined to meet again on March 10, 2011 at 9:00 a.m. to review the District’s Administrative Policy, Rules & Procedures Manual since there was not enough time at this meeting.

3. Adjournment

President Karl Gustaveson adjourned the meeting at 4:07 p.m.

NOTE): The minutes of this meeting have been tape-recorded and will remain on file in the District office for a one-year period for public examination.

•  Work Session Minutes: 2011-01-20 (.pdf 20.K)