VIRGIN VALLEY WATER DISTRICT REGULAR BOARD MEETING
VIRGIN VALLEY WATER DISTRICT OFFICE
JANUARY 18, 2011

Minutes of a Regular Board Meeting of the Virgin Valley Water District Board held on January 18, 2011, at the Virgin Valley Water District Office at 5:00 p.m. Attending were President Karl Gustaveson, Vice-President Mark McEwen, Secretary-Treasurer Kenyon Leavitt, and Board Members Ted Miller and Sandra Ramaker. Also present were Ken Rock District General Manager, Bo Bingham District Legal Counsel and Mary Johnson taking minutes and other interested parties of agenda items.

President Karl Gustaveson called the meeting to order at 5:00 p.m.
Kenyon Leavitt offered a Prayer and Ted Miller led the pledge.
Public Comment – There was no public comment at this time.

Discussion: Board Comments - None
President of Board Comments - None

CONSENT AGENDA:

Kenyon Leavitt made a motion to approve the consent agenda as listed below. Ted Miller seconded this motion and it was unanimously carried. 5-0

1. Discussion & Action - Approve Agenda

2. Discussion & Action – Approve Minutes from 1/4/2011 Regular Board Meeting

3. Discussion & Action – Approve Financial Statement for October 2010

4. Discussion & Action – Approve Bills Paid - $162,669.15

** End of Consent Agenda**

5. Discussion & Possible Action – Consideration to continue the existing accounting services of Draper & Gleave, LLC, with or without adding to their scope of services

6. Discussion & Possible Action – Consideration to approval of a Senior Accountant as a regular VVWD employee. The Board may decide to hire at ½ time or full-time depending on perceived needs, cost and value

7. Discussion & Possible Action – If the recruitment of a new accountant has been approved, consideration to request a continuance of the accounting services of Draper & Gleave, LLC for approximately three months after the new VVWD accountant is hired or until those services are no longer required for transition or backup

Karl began by stating that the board had an earlier meeting regarding the accounting needs of the VVWD with representatives of Draper & Gleave, LLC and that the consensus of the Board was to not deal with this at this time and to move these three items to the next Board meeting. David Waite will also provide a presentation to the board with a proposal and scope of work that he will provide from information received from the work session held before the regular meeting.

Kenyon Leavitt made a motion to table items 5, 6 & 7 until the next board meeting, February 1, 2011, with direction to the General Manager to also provide, along with David’s proposal, a comparison of a full-time or a part-time employee versus an outside accounting consultant. Ted Miller seconded this motion and it was unanimously carried.
5-0

8. Discussion & Possible Action – Consideration to develop a request for proposals for auditing services, either for this fiscal year or to begin next fiscal year

There was discussion regarding dates and times as to when an auditor had to be appointed and the timeframe to advertise, receive and review RFP’s. Ken also suggested that our accountants, Draper & Gleave, LLC provide assistance with issuing an RFP and to answer questions.

Kenyon Leavitt made a motion directing staff to issue an RFP for auditing and to have that advertised by February 1, 2011 with proposals to be submitted by March 1, 2011. Mark McEwen seconded the motion and it was unanimously carried. 5-0

9. Discussion & Possible Action – A brief update on District Emergency Response Plan, the Water Conservation Plan, and others with opportunities for action related to updating and implementing them

Ken stated that the District does have a water conservation plan adopted but we are not addressing anything within the plan. He stated that in order to comply with NRS 540.141 the District is required to have a conservation plan that is implemented. It is not urgent, but for sustainability of our basin we will need to address this issue.
Ken also addressed the Emergency Response Plan stating that this document was not up to date. Ken stated that he could spend quite a few hours on this or just spend a few minutes on it and change the names and numbers and the consensus of the board was to just update the names at this time.

Ken then mentioned an Operations/Facilities Plan. He explained by mentioning the failure of well #31 and how staff determined to utilize well #29, which took a few days; but it was accomplished without having to treat as an emergency project. Ken also mentioned that the District did not have maintenance management system nor GIS and mapping system plans in place and that we should look at these during the next budget session along with hiring personnel to manage these plans.

10. General Manager’s Report

Ken had included a written report informing the Board of meetings and presentations and of the failure of well #31. Ken also stated that there would be a well #31 rehab walk through on 1/19 and a bid opening on Thursday, 1/20. Ken further stated that the request for RFP’s for the secondary should be received by January 28th and that there would be a meeting on Friday, 1/21 at the District offices for questions and answers.

Ken also stated that we had received our OPD electricity bill for the secondary booster system and, although the secondary system was down five days in December, it seems we will be saving approximately $1,400 per month.
Ken then informed the Board of meetings with SNWA and different dams constructed in the Las Vegas Valley that he saw and that he will visit St. George escorted by Bowen, Collins and look at other dams in that area tomorrow, 1/19.

11. Public Comment

There was no public comment at this time.

12. Adjournment

President Karl Gustaveson adjourned the meeting at 5:48 p.m.

NOTE): The minutes of this meeting have been tape-recorded and will remain on file in the District office for a one-year period for public examination.

•  Board Meeting Minutes: 2011-01-18 (.pdf 23.K)