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2010-11-16: Regular Board Meeting Agenda
AGENDA
VIRGIN VALLEY WATER DISTRICT BOARD OF DIRECTORS
REGULAR MEETING
TUESDAY, NOVEMBER 16, 2010
5:00 P.M.
VIRGIN VALLEY WATER DISTRICT OFFICE
500 RIVERSIDE ROAD
MESQUITE, NEVADA
• Call to Order
• Prayer & Pledge
• Public Comment: Public participation (no action will be taken on any item until it is properly agendized). Citizens wishing to speak during public participation are asked to state their name for the record and limit comments to a minimal duration.
• Discussion: Board Comments
President of Board Comments
CONSENT AGENDA
All items listed under the consent agenda are considered routine and may be acted upon by the Board of Directors with one action and without an extensive hearing. Any member of the Board or any citizen may request that an item be taken from the consent agenda, discussed and acted upon separately during this meeting.
ITEM #:
1. Discussion & Action - Approve Agenda
2. Discussion & Action - Approve Minutes from 11/2/10 Regular Meeting
M2010-11-02 Draft.pdf
3. Discussion & Action - Approve Financial Statement for July 2010
FS 2010-07 Budgetary Basis.pdf
4. Discussion & Action - Approve Bills Paid
11-16-10 Bills Paid 1.pdf
5. Discussion & Action – Ratify Approval of Purchase Orders Over $2,500 for Arsenic to be reimbursed 75% by ACOE
a. Tradewest Construction - $92,353.68 – Arsenic/prepare and pave road from Highway to Plant 29
b. Alford, Inc. - $220,239.36 – Arsenic/Re-grade and install asphalt on access road to Plant #32
c. Legacy Construction - $8,190.00 – Arsenic/Plant #29 grade and place 3” type II on 12,600 SF inside gate
d. Legacy Construction - $17,962.56 – Arsenic/Plant #32 sub-grade and place 3” type II around tanks
e. Legacy Construction - $10,260.00 – Arsenic/Plant #32 sub-grade and place 3” type II between buildings and tanks
f. AUMA Actuators, Inc. - $9,890.00 – Arsenic/Treatment plant materials
g. Hach, Inc. - $20,139.04 – Arsenic/Treatment plant materials
h. Mid-West Associates, LLC - $44,038.20 – Arsenic/Treatment plant materials
i. Tiberti Fence Co. - $3,760.00 – Arsenic/Replace gate motor at Plant #32
11-16 Ratify Arsenic POs.pdf
6. Discussion & Action – Approval of a proposed workshop on January 18, 2011 at 3:00 p.m. for review, revisions and modifications to District’s Operating Rules, Regulations & Rates and Administrative Policy, Rules & Procedures Manual
7. Discussion & Action – Approval of a proposed workshop on February 1, 2011 at 4:00 p.m. with Draper & Gleave, LLC to compile a list of accounting tasks desired by the District
** END OF CONSENT AGENDA**
8. Discussion & Action – Approval of Purchase Orders over $2,500 for 18” emergency line repair
a. Tradewest Construction - $35,000 plus time & materials for extra work - Ratify Approval of 18” Emergency Line Repair
b. Pride Contractors and Legacy Construction – Approval in principle of invoices for damage repair due to flooding from line break
11-16 Emergency 18in line repair.pdf
9. Discussion & Possible Action – Consideration of a potential change to District’s Operating Rules, Regulations & Rates policy to allow for the transfer of a meter from one property to another
11-16 Change policy to transfer meters verbiage.pdf
10. Discussion & Possible Action – Consideration to approve request by Advanced Construction to transfer impact and connection fees from Calais lots 1083 Falcon Nest and 1035 Raptor Circle to other locations to be specified
11. Discussion & Possible Action – Consideration to approve proposal from Bulloch Brothers Engineering for design services requested by the District for improvements to help protect the distribution system from destructive high pressure surges and to add a valve to better isolate sections of the piping for maintenance and repair and to correct a drainage erosion problem for a total proposed fee of $19,500.00– Presentation by VVWD General Manager and Bulloch Brothers Engineering
11-16 BBE proposal for system improvements.pdf
12. Discussion & Possible Action – Review of the Draft Rate Study dated October 2010 as prepared by Bowen, Collins & Associates and consideration to approve as final –Presentation by Bowen, Collins & Associates
11-16 draft rate study_doc.pdf
13. Discussion & Possible Action – Consideration to advertise for “Request For Proposals” for auditor to audit fiscal year ending June 30, 2011 – Presentation by Draper & Gleave, LLC
14. Discussion & Possible Action – Consideration to advertise for auction the lease of 35 shares of Bunkerville Irrigation water whose lease expires on 1/1/2011; and 86 shares of Mesquite Irrigation water that are currently available
11-16 auction shares.pdf
15. Discussion & Possible Action – Consideration to approve revisions to emergency and one-time purchase authorizations for the General Manager currently under Resolution 2002-1and consideration to either incorporate into Administrative Policy, Rules & Procedures Manual or to adopt as a Resolution
11-16 Revise GM Purchasing.pdf
16. General Manager’s Report
GM Report 11-10-10 (2).pdf
17. Public Comment
18. Adjournment
THE VIRGIN VALLEY WATER DISTRICT OFFICES ARE ACCESSIBLE TO THE HANDICAPPED. WITH 24 HOURS ADVANCE REQUEST, EFFORTS TO PROVIDE FOR SPECIAL ASSISTANCE OR ACCOMMODATIONS AT THE MEETING WILL BE UNDERTAKEN – PHONE 346-5731.
THIS MEETING HAS BEEN PROPERLY NOTICED AND POSTED IN THE FOLLOWING LOCATIONS:
- VIRGIN VALLEY WATER DISTRICT
500 Riverside Road
Mesquite, NV
- AMERICA FIRST CREDIT UNION
590 W Mesquite Blvd
Mesquite, NV
- BUNKERVILLE U.S. POST OFFICE
170 Main Street
Bunkerville, NV
- MESQUITE CITY HALL
10 E Mesquite Blvd
Mesquite NV 89024
- U.S. POST OFFICE
510 W Mesquite Blvd
Mesquite, NV
- WEBSITE: vvh2o.com