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2010-04-06: Budget Work Session
VIRGIN VALLEY WATER DISTRICT
BOARD OF DIRECTORS
BUDGET WORK SESSION
VIRGIN VALLEY WATER DISTRICT OFFICE
APRIL 6, 2010
Minutes of a Budget Work Session of the Virgin Valley Water District Board held on April 6, 2010, at the Virgin Valley Water District Office at 1:00 p.m. Attending were President John Paul, Vice-President Karl Gustaveson, Secretary-Treasurer Kenyon Leavitt and Board Member Ted Miller. Board Member Mark McEwen was not present. Also present were William “Pete” Peterson Interim General Manager, John Gleave District CFO and Mary Johnson taking minutes and other interested parties of agenda items.
Discussion & Possible Action – Consideration of Issues and Information Related to the District’s Proposed Budget for its Next Fiscal Year. Issues to be Considered may Include, but are not Limited to, Projects Anticipated to be Undertaken, Continued or Completed During the District’s Next Fiscal Year, Anticipated Revenue Required for the District’s Next Fiscal Year and the Sources for Such Revenue and the Anticipated Costs and Expenses of the District During its Next Fiscal Year
John Paul opened the meeting at 1:03 p.m. and welcomed everyone present.
Mary began by informing the board that she had adjusted fuel and had added City of Mesquite Sanitation for arsenic plants #27 and #28.
The meeting began with the discussion of the item of chemicals and Pete stated that he was comfortable with this number. Booster pump maintenance was discussed and thought that if something needed to be decreased to work out the budget, that this item was budgeted the same as last year and nothing had been spent to date, so this may be where we could cut down. The board continued to review each budgeted item through repairs and maintenance.
John Gleave presented the board with a new summary sheet and informed them that he had budgeted 5.2 million for operating revenues and that this was based on a 2.5% increase.
Taxes were reviewed and under the “other” tab, depreciation was set at $2,078,000 and John Gleave explained that these items are non-cash items. Amortization remained at $38,801, the same as last year.
John Gleave talked about the capital outlay and the 2008 bond. John Gleave stated that in his opinion that the District may want to pay off the 2001 Bond because it is recallable. There continued to be a discussion regarding the bonds and interest and principal payments. It was discussed to have Mike Chandler with Bowen & Collins come to the next meeting on the 20th for a review of the District’s capital projects.
It was decided to take out the $5,000 budgeted for site improvements for line item 1505.
Tracy Lee, District’s IT representative, informed the board of why there was $3,500 budgeted for rewiring the building. He explained that he has held off on this item for the last couple years because he thought that the District was going to build or move into a new building; and with that not being the case, he feels this must be done as soon as possible. All wiring, at present, is wired into the computer room and needs to be moved to the data center. There was further discussion on the Building and Improvements item and the needs for the administration and line and maintenance departments in order to get by. Pete stated that he had spoken with Steve Tietjen and they felt that another building the same size as the blue storage building out back and a lean to would satisfy their needs.
Under “Source Wells” 1510, Boomer has budgeted $900,000 for drilling well #34 and it was put under CIP and it was decided to move that amount under this item along with the Ranney Collector. There was also $2 million budgeted to equip well #34. The Ranney Collector has a budget of 3.3 million with $1.3 million being reimbursed from the Bureau of Reclamation. Boomer stated that the District was originally in conjunction with the SNWA at Halfway Wash, but were not at this time since the site had been moved from Halfway Wash. Boomer explained the situation at Halfway Wash and why the District would do a Ranney Collector. Boomer also stated that the ACOE had stated that the money not used for arsenic could be used for the drilling of well #34.
Under item 1650-Furniture and Fixtures, Tracy Lee again explained his budgeted items.
Under item 1850-Water Shares, it was discussed whether to budget money to purchase and that nothing has ever been budgeted under this item in the past and it was decided to leave as in the past.
President John Paul adjourned the meeting at 2:53 p.m.
(NOTE): The minutes of this meeting have been tape-recorded and will remain on file in the District office for a one-year period for public examination.