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2009-05-21: Board Meeting Minutes - Special Meeting
VIRGIN VALLEY WATER DISTRICT SPECIAL BOARD MEETING
VIRGIN VALLEY WATER DISTRICT OFFICE - MAY 21, 2009
Minutes of a Special Board Meeting of the Virgin Valley Water District Board held on
May 21, 2009, at the Virgin Valley Water District Office at 3:00 p.m. Attending were President John Paul, Secretary-Treasurer Cecil Leavitt, and Board Members Ted Miller and Robert “Bubba” Smith, arriving at 3:06 p.m. Vice-President Kenyon Leavitt was not present. Also present were Michael Winters General Manager, Michael (Boomer) Johnson Chief Hydrologist and Shannon Hardy taking minutes and other interested parties of agenda items.
President John Paul called the meeting to order at 3:00 p.m.
Cecil Leavitt offered a Prayer and Ted Miller led the pledge.
Public Comment – There was no public comment at this time.
Discussion: Board Comments – None
President of Board Comments - None
CONSENT AGENDA:
Cecil Leavitt made a motion to approve the consent agenda as listed below. Ted Miller seconded this motion and it was unanimously carried. 3-0
1. Discussion & Action - Approve Agenda
2. Discussion & Action – Approve Minutes from 5/5/09 Workshop
3. Discussion & Action – Approve of Minutes from 05/5/09 Regular Board Meeting
4. Discussion & Action – Approve Financial Statement for March 2009
5. Discussion & Action – Approve Bills Paid – 247,940.85
6. Discussion & Action – Approve Purchase Orders Over $2,500
A. Construction Group International - $10,924.00 – Move Generator from Well
#30 to Well #31
B. Dell Computers - $7,869.53 - Server
** End of Consent Agenda**
7. Discussion & Possible Action – Public Hearing on Tentative Budget and Approval of
Final Budget for Fiscal year Ending June 30, 2010
Mike began by stating that changes were made to the budget as requested by the Board in the work session held on April 7, 2009. John Gleave has made those changes and prepared the final budget as presented. Mike stated that given the economic conditions, we will have to watch budget. Ted Miller questioned why $250,000.00 was budgeted for the calendar year for legal services. Mike explained that a large amount of the legal budget was for litigations costs concerning Vanguard Pipe. Ted Miller questioned if enough money had been included in the budget for the Arsenic Treatment. Mike explained that repairs, maintenance and chemicals are all separate in the budget. Mike also stated that the first year is covered under the warranty by the Contractor.
Cecil Leavitt made a motion to approve the final budget for fiscal year ending June 30, 2010. Ted Miller seconded this motion and it was unanimously carried. 4-0
8. Discussion & Possible Action – Consideration to Extend Agreement for Technical Support and Service with Xtreme Technologies for an Additional Two (2) Year Term as Allowed Per Agreement John Paul questioned the increase in cost in the contract from $16,260.00 to $17,000.00. Tracy Lee explained that there have been increases in the cost of his insurance and telecommunications. He estimated an additional increase for the second year of the contract of approximately 3 to 4%.
Cecil Leavitt made a motion to extend the agreement for technical support and service with Xtreme Technologies for an additional two year term as allowed per agreement. Bubba Smith seconded this motion and it was unanimously carried. 4-0
9. General Manager’s Report
Mike stated that Bowen and Collins asked if they could delay the water resource report presentation until the second Board meeting in June. Mike stated that he saw no problem with them delaying the meeting so that they can make any corrections and have the best presentation possible. There was some discussion regarding Lincoln County Water District appealing the State Engineer’s ruling on Tule Desert. George Benesch and Michael Johnson will draft a letter requesting our involvement with any meeting on the Tule Desert. Mike Winters stated that 4 of the 5 Arsenic Treatments plants are in operation. Bowen and Collins along with the contractor are making the final adjustments and the plants should be in full operation within 2 to 3 weeks. Mike Chandler of Bowen and Collins stated that September 30, 2009 is the completion date set for the Hardy Way Arsenic plant.
10. Hydrologist’s Report
Michael had not included a written report. He handed out a memo to the Board containing a quote from Technical Service Company for the purchase of a sand separator for Well 30. The cost is $6,652.00. This will go before the Board on the June 2, 2009 meeting. He has received RFP’s for review and will decided upon at the June 2, 2009 Board meeting.
11. Public Comment
There was no public comment at this time.
12. Adjournment
President John Paul adjourned the meeting at 3:50 p.m.
The May 21, 2009 VVWD Speial Board Meeting Minutes are available for download.
The minutes of this meeting have been tape-recorded and will remain on file in the District office for a one-year period for public examination.